Executive and Administrative Assistant – Entry Level

Job Description

About the role

This is a part-time Executive Assistant role supporting the Director at Skyone Capital Pty Ltd. As the Executive Assistant, you will play a pivotal part in ensuring the efficient and smooth running of the Business Manager’s office and responsibilities. This is an excellent opportunity to utilise your exceptional administrative and organisational skills in a fulfilling role within a boutique wealth management firm in Sydney CBD. We offer flexible working hours with the potential to transition into a full-time role.

What you’ll be doing
• Providing high-level administrative support to the Director, including scheduling appointments and managing diaries
• Handling confidential and sensitive information with the utmost discretion
• Assisting with the preparation of reports, presentations, and other documents
• Coordinating and minute-taking for various meetings and committees
• Perform general administrative duties such as filing, data entry, trip booking and office organization
• Providing support for special projects and events as required
• Maintaining efficient office systems and procedures

What we’re looking for
• Exceptional organisational and time management skills, with the ability to prioritise and multitask effectively in a fast-paced environment
• Excellent communication and interpersonal skills, with the ability to liaise with a diverse range of stakeholders
• Strong attention to detail and the ability to work with confidential information
• Proficient in using Microsoft Office Suite, including Word, Excel, and PowerPoint
• Fluency in English and Cantonese essential, proficiency in Mandarin is preferred
• Experience using Xero is preferred but not necessary
• A proactive and self-motivated approach, with the ability to work independently and as part of a team
• A passion for supporting the administrative functions of a boutique wealth management firm
• Must be able to obtain a police clearance

A valid right to work in Australia is required.

Please submit your application to [email protected]